Expenses

Reduce costs with business expense tracking software.

Improve visibility into business spend with easy expense capture, seamless reports, an automated approval flow, and timely insights.
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Business Expense Software

Highlights

Streamline your expense management with our expense tracking software that automates expense reports, offers one-tap approvals, and provides visibility into your business spend.
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Optimized Costs

Improve visibility and control of your business spend with real-time insights and centralized reporting.
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Maximized Productivity

Track expenses, sync transactions, approve reports, and reconcile spend on a single platform.
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Improved Experience

Submit expense reports with one tap and reimburse employees in as little as 24 hours via direct deposit.
Features

New in Expenses

Add Comments to Reports
Need to add a note to a rejected expense report? Add it directly within the TravelBank app.
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Report Commenting Chat
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Capture Expenses

Snap photos and track expenses on-the-go, forward an email to TravelBank, upload a receipt image, or import transactions with credit card sync.

See it in action
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Predict Costs

Use historical data as benchmarks to help forecast future spend and improve employee behavior.

View expense spend by category to monitor categories spending outside of budget.

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Scan Instantly

We auto-complete receipts in seconds, not minutes. For additional automation, employees can sync their credit card. And employees can always go back and edit the details of expenses with just a couple of clicks. 

Watch how it works
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One-Tap Approvals & Commenting

Review and approve expense reports from any device. We’ll notify employees when you’ve taken action. Once approved, auto reimburse via direct deposit. Need to reject? Add a comment so your employee knows why.

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Sync Your Card Transactions

Automatically import transactions from over 48,000 personal and corporate cards and banks, for either yourself or your company.

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Add Travel & Save

Save up to 30% when you bundle expenses, travel, and rewards. Gain access to exclusive hotel rates which are typically reserved for large corporations.

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Integrations

Seamless Integrations

Map expense categories and synchronize expense reports, reimbursements, and corporate card data between your current products and TravelBank.

Save company money when you manage spend in one place

How much can your business save?

Companies who use TravelBank save an average of 25% on their travel and expense program.*

What solution are you interested in?

Please select an option from the dropdown menu.

What do you use to manage expenses?

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What do you pay for your plan?

$
per month, per user
Cost for Plan
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How many user licenses are you paying for per month?

expense licenses
Number of Licenses
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How many employees submit expense reports each month on average?

per month
Number of Employees
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Do you work with a travel management company?

What was your total travel spend last year (hotel, air, car, booking fees, etc.)?

$
Estimate Your Spend
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One last step!

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We’ll email your results.

Thank you!

Your estimated savings calculation is:

An email with your result is also on the way. Questions about your number? Get in touch with our team.

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How to Evaluate Expense Management Software
How to Evaluate Expense Management Software

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Learn How to Reduce Costs in a Downturn Market

We share tactical advice for streamlining expenses to preserve cash and strengthen your position.

Understanding What Your Expense Policy Should Address
Understanding What Your Expense Policy Should Address

Answers to your questions.
How do I keep track of my business expenses?
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In order to keep track of your business expenses effectively, there are several methods and tools you can use:

1. Create a dedicated business bank account: Open a separate bank account exclusively for your business transactions. This will help you separate your personal and business expenses.

2. Use accounting software: There are various accounting software options available that can help you track and categorize your business expenses. These programs can generate reports, assist with tax filings, and streamline your bookkeeping.

3. Save receipts: Keep track of all your business-related receipts, either through physical copies or digital scans. Categorize them by expense type and store them in a secure location.

4. Categorize expenses: Create a system for categorizing your expenses, such as payroll, office supplies, travel, marketing, etc. This will help you understand where your money is going and make it easier to analyze expenses.

5. Keep a detailed record: Maintain a record of every business transaction, including date, vendor name, amount, and purpose. This will help you accurately record and analyze your expenses.

6. Track mileage: If you use your vehicle for business purposes, keep a log of your mileage. Note the purpose of each trip, the starting and ending mileage, and the total distance traveled.

7. Set a budget: Create a budget to control your business spending. Monitor your expenses regularly against your budget to identify any areas where you may need to cut costs.

8. Consult with an accountant or bookkeeper: Seeking professional help can ensure that your business expenses are accurately tracked and that you are meeting all necessary tax obligations.

Remember, consistency is key when it comes to tracking your business expenses. Set aside dedicated time each week or month to update your records and review your financials.

What are the benefits of using an expense tracker app for my business?
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Expense tracking app offers numerous benefits for your business. It allows you to easily and accurately track your expenses, generate expense reports, manage expense categories, automate expense tracking, and more. It saves time, reduces errors, and provides valuable insights into your business spending.

Are there any free expense tracking software options available?
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Yes, there are free expense tracker softwares available for small businesses. TravelBank offers a free version of our expense tracking software that includes features specifically for small business expense tracking. As your business grows, you always have the option to upgrade to a paid plan with additional expense tracking, reporting, and travel management features. This can be a great way to get started without committing to paid software.

How can I track my business expenses while on the go?
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Tracking expenses while on the go is made easy with the availability of mobile apps. Many expense tracker apps provide mobile versions that allow you to input expenses, capture receipts, and track your expenses in real-time, no matter where you are.

What are some recommended expense tracking features to look for?
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When selecting expense tracking apps, it is important to consider the following features:

- Automatic expense categorization
- Receipt capture and attachment
- Integration with accounting software
- Multi-currency support for international business
- Real-time expense tracking

Should I separate my business and personal expenses?
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It is highly recommended to separate your business and personal expenses. Keeping them separate not only helps you accurately track your business expenses but also simplifies tax preparation and reduces the risk of audit triggers. Use dedicated bank accounts and credit cards for business expenses whenever possible.

How often should I reconcile my business expenses?
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To ensure accurate financial records and to stay on top of your business expenses, it is advisable to reconcile your expenses on a regular basis. This can be done weekly, monthly, or quarterly, depending on the volume and nature of your business expenses.

Try TravelBank business expense tracking software and get timely insights into spend.
Get an Expense demo