21 T&E KPIs We Track for Reporting

Only 9% of respondents think their method of measuring AP metrics and KPIs is extremely effective. 😱 Meanwhile, every year, TravelBank samples and analyzes hundreds of thousands of travel bookings and expense reports submitted on our platform. It’s made possible by user-friendly and granular insights into spend, without having to manually blend data from an ERP, random receipts, and corporate cards. Here are the 21 T&E KPIs we use for reporting.

Dashboard displaying T&E KPIs with graphs for gross bookings, savings, number of bookings, and average advanced days. It also includes pie charts for booking types and departments.

Data visualizations for the win! At a glance, we’re tracking many T&E KPIs at once. With this view you can:

Flight Bookings

A table with a number of different numbers on it.

Trip details reveal a lot of T&E KPIs. They’re especially helpful when discerning:

Expense Report Trends

A dashboard with many charts and graphs for Business Spend Management.

At a glance, we see:

Credit Card Reconciliation

A screen shot of a list of numbers in a spreadsheet.

Consider this your crystal ball. You can see transaction costs and dates across all users and merchants, before expense reports are created or submitted. This is especially helpful during heavy PTO seasons like summer and winter holidays, when your T&E KPIs could easily get distorted.

Expense Reports Created but Not Submitted (Accrual)

A screen shot of a google analytics dashboard.

With this KPI, you can quickly accrue future travel and expenses by department, and see which reports are drafted, but not yet submitted. A game changer when closing each month.

How Often Do You Report T&E KPIs?

We recommend analyzing all 21 of these T&E KPIs quarterly, not monthly. Why? Because month-to-month can be very lumpy.

Holiday seasons, major conferences, even back-to-school all create peaks and valleys. Quarterly reporting gives you a more stable data set.

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T&E management will never “spark joy.” But Accounting shouldn’t suffer through antiquated processes or tools.

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