Streamlining Business Travel Booking Management Using Technology and Automation

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Business travel booking management platforms provide a streamlined platform for employees to book and manage their business trips. Such platforms allow users to quickly check availability and prices, book flights and hotels, manage payments, and access analytics to better understand travel-related trends.

Business travel booking management systems also enable companies to monitor employee spending more closely, and to centralize itineraries and receipts. This allows them to better control budgets and allocate resources efficiently.

>> Related: Anatomy of the New Corporate Travel Tech Stack <<

The Challenges of Traditional Business Travel Booking

The Global Business Travel Association (GBTA) reported that one in five (19%) expense reports contain errors or missing information. Further, the GBTA noted, “Companies process an average of 51,000 expense reports each year, meaning companies around the globe spend, on average, approximately half a million dollars and nearly 3,000 hours correcting errors in expense reports annually.”

If your company isn’t using an automated travel booking platform, chances are you’re contending with:

Time-consuming manual processes

Lack of visibility into expenses and spending

>> Related: Best Practices for Booking Group Travel <<

The Benefits of Technology and Automation 

Business travel booking management systems are designed to help companies avoid these problems:

Increased efficiency and productivity 

Probably the most tantalizing benefit of a business travel automation platform is reducing employee, manager, and accountant time spent on manual tasks and data entry. 

Sample Travel Management Automation

Sample travel management automation

Improved accuracy and consistency in booking information

By integrating flights, hotels, and expense reports, travel booking software significantly reduces the risk of human errors and omissions during expense reporting.

Similarly, Accounting and Finance departments can tabulate most expenses automatically, without scrutinizing every itemized receipt or hand entering totals into the general ledger.



Enhanced visibility into expenses and spend

A travel booking platform is as much a boon for Finance and Accounting as it is for road warriors.

>> Related: How to Effectively Leverage Travel Spend Data <<

Selecting a Travel Booking and Management Solution

If you’re evaluating business travel management vendors, look for the following features:


Simply put, business travel management tools save time and money, reduce errors, and simplify monthly/quarterly reporting.  It’s estimated that “a (travel management company) can help save organizations anywhere from 5% to 50% of its travel spend,” and as travel is often a company’s second largest expense, even companies that spend as little as $250,000 a year can see significant savings.